Capycourt Privacy Policy
1. Who we are
Capycourt is a free app for running social racket-sport club nights, made by Curtis Lam ("we", "us"). You can contact us at capydevbara@gmail.com.
2. Who is responsible for member data
The club organiser (the person who sets up a club in the app) decides what member details are entered and why. That makes the organiser, or the club they run, responsible for the member data in the app. Because the data stays on the organiser's device and in the organiser's own Google Drive, we do not receive or have access to it.
If you are a club member and want to see, correct or delete your details, ask your club organiser.
3. What the app stores on the club device
- Members: a short display name (such as "Sam K."; the full surname is never stored), gender, whether the member is under 18, the date they agreed to the club's privacy notice and which version they agreed to.
- Results and ratings: games played, wins and losses, a skill rating, and when it was last updated.
- Guests: name, gender and games for the current session only. Guests are deleted when the session is finished.
- Game records: the last 200 games, with players, court, times, result and rating changes.
- Session logs: a detailed record of recent club nights (check-ins, waiting times, suggested games, results). The last 20 sessions are kept per club.
- Settings: club settings and the organiser PIN (stored only as a salted, one-way hash).
All of this is stored in the app's private storage on the device and encrypted. The encryption key is kept in the Android Keystore.
4. What leaves the device
Google Drive backup (optional)
The organiser can connect a Google account so Capycourt backs up automatically after each session. If they do:
- The app asks for one Google permission only: access to its own hidden "app data" folder in the organiser's Drive (
drive.appdata). It cannot see any other file in the account. - The app keeps the account email address so it can show which account is connected. It does not read the account name or photo.
- Each backup contains the club data described above and is encrypted on the device with a passphrase chosen by the organiser before it is uploaded. We cannot read it and neither can Google. The passphrase never leaves the device, so if it is lost the backups cannot be recovered.
- The last 5 automatic backups are kept. Backups the organiser makes manually are never deleted by the app.
The backup is stored in the organiser's own Google account and is handled under Google's terms and privacy policy. We do not receive a copy.
Google API Services User Data Policy. Capycourt's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Exports (optional)
The organiser can export game history, a members list, a session log or a backup file and send it anywhere using the phone's share menu. CSV and JSON exports are not encrypted. What happens to an export after it is shared is up to the organiser.
Nothing else
The app contains no analytics, advertising, crash reporting or tracking, and makes no network connections other than to Google Drive for the optional backup.
5. App permissions
- Internet and network state: used only for the optional Google Drive backup.
- The app's code libraries also declare biometric and fingerprint permissions. The app does not use them.
6. How long data is kept
- Member data is kept on the device while the member plays with the club, or until the organiser deletes it.
- Deleting a member, erasing club data or deleting a club removes it from the device. In logs that are kept, a deleted member appears as "Removed member".
- Backups already made are not changed. Deleting data in the app does not remove it from earlier Google Drive backups or from files that were exported. The organiser can delete Drive backups from Google Drive (Settings, Manage apps, Capycourt, Delete hidden app data).
- Disconnecting the Google account stops further backups but does not delete existing ones.
- Uninstalling the app removes the data on the device.
7. Children and under-18s
Capycourt is a tool for organisers, not a service aimed at children. Clubs may include members under 18. For these members the app shows a separate privacy notice that a parent or guardian confirms. Under-18 members are otherwise stored in the same way as adults, and the organiser is responsible for getting parent or guardian agreement.
8. Your rights
Under UK data protection law you can ask to see, correct or delete your personal data, and to object to or limit how it is used. For data in a club's Capycourt app, make the request to your club organiser. If you are unhappy with the answer you can complain to the Information Commissioner's Office (ico.org.uk).
9. Security
Data on the device and in backups is encrypted, and the organiser PIN is stored as a salted hash. No system is completely secure, and the organiser should keep the device locked and the backup passphrase safe.
10. Changes to this policy
If we change this policy we will update the date at the top. If a change affects how member data is handled, we will also update the privacy notice shown to members in the app.
11. Contact
Curtis Lam
capydevbara@gmail.com